Employment Opportunity

include the following:

1. Managing, planning and coordinating the activities and budget of the local community corrections board, particularly as it impacts the Court; ensuring required reporting to the Community Corrections Act (hereinafter “CCA”) Board and funding sources is provided in a timely manner; facilitating adherence to the "CCA Program Standards" as defined by the community corrections plan;
2. Planning new programs, procedures, methods or program enhancements to be funded through local, state and federal grants or other outside sources; participating in program planning for the specialized dockets;
3. Coordinating and assigning work flow and directing subordinates to assure deadlines are met within established priorities; performing administrative functions as required (g., preparing reports, providing consultative assistance in preparation of grant proposals, preparing and monitoring working agreements with treatment agencies and courts, monitoring contractual agreements);
4. Acting as a liaison for the Court with other local and state agencies, organizations and associations (g., working with police departments, courts, probation officers, magistrates and judges in the provision of services; communicating with criminal justice referral agencies regarding existing services, serving on various committees and task forces; coordinate community outreach among networking agencies); Convene and chair collaborative planning efforts with other agencies in areas which impact the Court; networking with outside agencies to contract for necessary programs, and managing all contracts entered into with external vendors and contract staff; networking with external funding and regulatory agencies to assess program operations in an on-going manner, and implementing plans for program enhancement;
5. Recommending adjustments to the organizational structure, adjusting work flow and/or procedures to improve efficiency (g., arranging for the partial funding of a training position to better train personnel);
6. Reviewing and/or proposing budgets for grant proposals and reviewing budgets for ongoing grant awards (g., determining program needs and proposing a budget based on projected funds available); preparing, monitoring and amending contracts and inter-agency agreements to obtain needed services for specialized grant funded projects, including CCA grant-funded programs, Drug Court and Re-Entry Court and Treatment Alternatives to Street Crime (TASC); Monitoring, approving, and paying expenditures for approved budgeted activities and projects;

7. Providing instructions for compliance for funding requirements to other Court departments and programs; Developing or approving internal guidelines and/or procedures and ensuring complete understanding of grant guidelines and procedures;
8. Establishing and/or monitoring fiscal, program and reporting standards (g., due dates, general content and structure of grants, budgets and reports); maintaining fiscal controls on all grants and ensure that programs conform to local, state and federal regulations or standards;
9. Directly supervising the Corrections Planning Board (CPB) staff; reviewing the overall work product completed by staff and reviewing, in detail, any complex areas; reviewing staff accomplishments with goals on a regular basis; ensuring staff are productive through regular reviews of assignments completed; conducting on-going informal and annual performance evaluations;
10. Counseling and disciplining CPB staff when appropriate; providing training and guidance to staff on an on-going basis;
11. Working collaboratively with the Chief Probation Officer, the Deputy Chief Probation Officers, the Specialty Court Administrator, and the Specialty Court Coordinators and Probation supervisors serving as Project Directors of grant programs;
12. Negotiating contracts with service providers and consultants;
13. Collaborating with various stakeholders in reviewing on-going grant solicitations and preparation of grant proposals;
14. Representing the Court and/or Corrections Planning Board at state-wide committees, community boards and public forums and programs;
15. Performing various administrative and personnel functions (g., creating new position descriptions, assisting with the new hire interview process, making recommendations on hiring, promotions and salary adjustments to the Court, approving vacations and sick leave);
16. Performing a variety of other related duties as required.

The above statements describe the general nature and level of work performed by individuals assigned to this classification.  They are not an exhaustive list of all duties.  Other duties may be assigned.

To perform this job successfully, an individual must demonstrate the following:

1. Excellent interpersonal skills and ability to communicate effectively, both orally and in writing, with Judges, staff, Court employees, outside agencies and the public;
2. In-depth knowledge of the Probation, Pre-Trial Services and Court systems and an ability to effectively manage interactions with Judges, Probation staff, other Court personnel, and the public to improve operations or resolve common problems;
3. Thorough understanding of Evidence-Based Practices and national standards related to the community corrections environment;
4. Ability to work collaboratively in a team environment;
5. Ability to organize work, set priorities and determine necessary resource requirements; ability to determine sequence of activities to achieve the daily objectives of the Court and make recommendations and decisions in order to meet Court and/ or Probation Department objectives (e.g., analyzing problems and identifying acceptable solutions, ability to obtain funding);
6. Ability to delegate responsibility to subordinate supervisors and motivate probation staff to complete work in a timely fashion while maintaining quality standards;
7. Ability to communicate effectively to keep the Court and subordinates informed, resolve conflicts, and develop long- and short-term corrective action plans when necessary;   
8. Knowledge of Ohio criminal law, community corrections law and policies, community corrections evidence-based practices, and Court and Probation Department policies and procedures;
9. Thorough understanding of the principles of human behavior pertaining to community control;
10. Ability to work independently without daily supervision and handle multiple priorities;
11. Intermediate knowledge of accounting to facilitate preparation of budgets and documentation of expenditures;
12. Thorough knowledge of a variety of funding sources and the ability to interpret various funding/program requirements (e.g., analysis of local, state and federal government fiscal and program guidelines, standards, reporting requirements and performance measures);
13. Thorough understanding of Cuyahoga County purchasing and contracting procedures;
14. Ability to prepare detailed program specifications, requests for proposals, contracts and inter-agency agreements;
15. Ability to interact professionally on a regular basis with a diverse population within the Court’s jurisdiction, including people from many different geographic, socioeconomic, religious, racial and ethnic backgrounds;
16. Ability to maintain sensitive and confidential information and the highest ethical standards;
17. Effective time management, reliability and punctuality;
18. Professional appearance and demeanor at all times.

Required: Bachelor’s Degree in business, public administration, behavioral sciences or related discipline and five (5) years of relevant supervisory work experience required.

Preferred: Advanced degree and/or licensure, or ten (10) years of relevant work experience.

The physical demands described here represent those an employee must meet to perform the essential functions of this job. The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position involves working both in a normal Court and office environment, with no unusual demands or exposure to hazardous situations.  Frequent contact occurs with the Administrative Judge and other Judges, Court Administration, Chief and Deputy Chief Probation Officers, Corrections Planning Board members, local and state agency officials, co-workers, other Court personnel and other agencies.  This position encounters various and diverse demands from other personnel and/or agencies.

The normal hours of operation are from 8:30 AM to 4:30 PM, Monday through Friday.  This position will require work beyond normal hours, including evenings and weekends.  Some travel within and outside the State of Ohio may be required.