Corrections Planning Board Fiscal Officer
This is an unclassified position held at the pleasure of the Court. This position involves directing, coordinating and monitoring a variety of fiscal activities for the Corrections Planning Board under the direct supervision of the Corrections Planning Board Administrator and the Court’s Fiscal Director. The Fiscal Officer is required to ensure actual spending is consistent with proposed spending plans, make forecasts concerning spending pattern to ensure agency will not overspend appropriation and recommend appropriate action with respect to proposed expenditures. This Fiscal Officer works closely with the Corrections Planning Board Administrator, meeting on a regular basis, with all decisions approved by the Corrections Planning Board Administrator. Fiscal oversight is provided by the Court’s Fiscal Director.
$54,038.40 - $59,269.86
Essential Duties and Responsibilities
Include the following:
1. Assisting in preparation of the biennial budget and grant budgets, including setup of new grant coding and contract information in the County accounting system (INFOR);
2. Creating and maintaining accounts payable files; assisting and monitoring charge back process; assisting with budget line item transfers; reconciling financial activity with INFOR reports;
3. Managing funding and contracts involving multiple grants, including preparation of grant documents in County agenda system, budget projection, fiscal reporting, reconciliation and close-out;
4. Preparing vouchers, requisitions and invoices;
5. Monitoring state and federal grant budgets and expenditures; compiling and organizing data for reporting purposes, including state and federal audits;
6. Inputting provider billing into various databases and spreadsheets; reviewing, reconciling, and processing provider billings monthly to ensure that grant reporting is accurate and timely;
7. Performing financial administration functions and reporting, including preparation and submission of grant application budgets, development and adjustment of associated budgets, coordination of funds, review and processing of requests for expenditures and reimbursement;
8. Preparing and presenting financial reports for approval by statutory (Ohio Revised Code) members of the Corrections Planning Board and Court Administration;
9. Performing a variety of other related duties as required.
The above statements describe the general nature and level of work performed by individuals assigned to this classification. They are not an exhaustive list of all duties. Other duties may be assigned.
Knowledge, Qualifications, Skills, and Abilities
To perform this job successfully, an individual must demonstrate the following:
1. Superior organizational skills;
2. Knowledge and proficiency in bookkeeping, cost accounting, financial accounting, public accounting;
3. Knowledge and proficiency in purchasing/ procurement, including inventory control, purchasing problems and principles of purchasing;
4. Ability to work with multiple funding streams encompassing calendar, state, and federal fiscal years/cycles;
5. Ability to learn and understand guidelines;
6. Attention to detail and accuracy;
7. Effective time management, reliability and punctuality;
8. Ability to work professionally and collegially with other personnel;
9. Ability to operate various office machines (e.g., computer, adding machine, calculator);
10. Professional appearance and demeanor at all times.
Education and Experience
Required: Associate’s Degree and two (2) years of experience in accounting, bookkeeping, and auditing or an equivalent combination of education and experience; Preferred: Bachelor’s degree in finance, accounting, business administration or a related field of study or any equivalent combination of education and experience.
Physical Demands and Work Environment
The physical demands described here represent those an employee must meet to perform the essential functions of this job. The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position involves working in a normal Court and office environment, with no unusual demands or exposure to hazardous situations. Frequent contact occurs with co-workers, the employees of the Office of Budget and Management, Office of Procurement and Diversity, and State of Ohio fiscal personnel.
The normal hours of operation are from 8:30 AM to 4:30 PM, Monday through Friday. This position may require work beyond normal hours, including evenings and weekends, and some job-related travel.
Proof of education and employment references will be required before final interview. The Cuyahoga County Court of Common Pleas requires submission to a criminal history background check and drug testing for employment. Applicants must submit a letter of interest and resume by 4:30 P.M. on July 2, 2021, to:
Cuyahoga County Common Pleas Court
Gregory Popovich, Court Administrator
1200 Ontario Street
Justice Center 11th Floor
Cleveland, Ohio 44113
Click here to download a .pdf of this job description
The Cuyahoga County Court of Common Pleas requires submission to a criminal history background check and drug testing
prior to employment.
All applicants will receive notification of their application status. No phone calls or e-mails please. Reasonable accommodation is available to all employees and applicants. If you have a disability that needs accommodation, please contact the Director of Human Resources for Cuyahoga County Common Pleas Court at 216-443-8560.