Deputy Court Administrator / Director of Human Resources
This is an unclassified position held at the pleasure of the Court. This position works in close collaboration with the Court Administrator and Deputy Court Administrator / Director of Judicial Operations to ensure the efficient daily operation of the Court and provide general oversight of the Court’s employees. The Deputy Court Administrator / Director of Human Resources develops and implements human resource policies and procedures, supervises human resource activities and ensures compliance with legal requirements and regulations related to human resources and personnel functions. The Deputy Court Administrator / Director of Human Resources works closely with the Judges, Court Administration staff and department heads. Current Court policy requires all employees to be fully vaccinated against the COVID-19 coronavirus as a condition of employment.
$97,011.20 - $107,016.00 (Commensurate with Experience)
Essential Duties and Responsibilities
1. Acting as Court Administrator in deputy status when the Court Administrator is unavailable (e.g., managing daily operations, representing the Court Administrator at any meetings, being available to the Administrative Judge and department heads);
2. Assisting the Court Administrator and Deputy Court Administrator / Director of Judicial Operations in developing policy for the Court in areas such as resource allocation and human resources; Providing requested recommendations and methods to implement administrative and managerial change;
3. Maintaining a sound and equitable human resources/ personnel system under the supervision of the Administrative Judge, Court Administrator and Deputy Court Administrator by developing and implementing effective human resource and personnel policies and procedures, and managing existing ones, that are compliant with legal requirements and government reporting regulations; ensuring that policies, procedures and reporting are updated as necessary to maintain compliance;
4. Assisting with the coordination and/or management of all activities related to payroll, timekeeping, compensation, salary administration, benefits administration, staffing and job evaluation/analysis;
5. Primary responsibility for developing or updating job postings and job descriptions and coordinating the interview/ hiring process; conducting exit interviews;
6. Supervising the Court’s Director of Training and Development and the Probation Department’s Training Specialist in the design, implementation and maintenance of programs for new hire orientation and job-related training and development requirements for Judges and Court employees on a timely, ongoing basis;
7. Assisting the Court Administrator and collaborating with the Deputy Court Administrator / Director of Judicial Operations and Director of Fiscal Operations in planning for and forecasting the Court’s short and long term human resource and personnel needs, including future staffing and funding levels required to support Court operations and planned projects within budgetary constraints;
8. Managing the Court’s discipline, workplace complaint and dispute resolution procedures; presiding as hearing officer for pre-disciplinary hearings for alleged violation of conduct or work rules or serious job performance issues;
9. Conducting or overseeing workplace investigations, making recommendations and acting as Court representative at any external personnel-related hearings if requested;
10. Advising and providing assistance to Judges, Court Administration, directors, department heads and other employees regarding policies, procedures, laws, and discipline and employee issues;
11. Administering the annual performance evaluation process;
12. Overseeing the Court’s diversity, equity and inclusion initiatives and objectives;
13. Supervising employees that perform human resource-related work;
14. Primary responsibility for the Seasonal Court Intern (summer) program, including interviewing, hiring, task assignment and extracurricular activities;
15. In conjunction with the Community Outreach Coordinator, coordinating and monitoring students or other groups visiting the Court;
16. Coordinating with the Director of Fiscal Operations and Payroll Officer to ensure that all work within the Court’s finance, human resource and administrative functional areas is completed in an effective and timely manner;
17. Attending Court Security committee meetings and providing recommendations to Court Administration for appropriate training to implement committee security policies and recommendations;
18. Assisting with responses to concerns/issues raised by the Probation Officers’ bargaining unit and assisting with the union grievance process; participating in collective bargaining agreement negotiations;
19. Assisting with research and other special projects when requested;
20. Occasionally collaborating with Cuyahoga County’s Human Resource department and other executive branch departments as necessary to conduct the Court’s human resource and personnel related business;
21. Assisting with the Court’s role in the appointment process for various boards and commissions in Cuyahoga County;
22. Providing quality service that continuously improves and ensures that all individuals are treated with courtesy, dignity, and respect.The above statements describe the general nature and level of work performed by individuals assigned to this classification. They are not an exhaustive list of all duties. Other duties may be assigned.
Knowledge, Qualifications, Skills, and Abilities
To perform this job successfully, an individual must demonstrate the following:
- Excellent interpersonal skills and ability to communicate effectively, both orally and in writing, with Judges, direct staff, Court employees, attorneys, and the public;
- Excellent organizational skills; ability to organize work, set priorities and determine necessary resource requirements; ability to determine sequence of activities to achieve the daily objectives of the Court;
- Extensive knowledge of all employment laws and legal hiring practices and procedures;
- Ability to work independently without daily supervision;
- Proficiency in typing and data entry skills and Microsoft Office applications and other related human resource systems; ability to learn and work with any custom software utilized by the Court;
- Ability to motivate, supervise and manage employees of diverse backgrounds and skill levels;
- Excellent listening, interviewing, facilitating and negotiating skills;
- Ability to maintain sensitive and confidential information and the highest ethical standards;
- Ability to work collaboratively in a team environment;
- Ability to accept responsibility for the effective planning, direction, and control of an activity;
- Effective time management, dependability, reliability and punctuality;
- Professional appearance and demeanor at all times.
Education and Experience
Required: Bachelor’s degree in Human Resources, Personnel Management or related discipline with five (5) years of senior leadership human resource experience; or any equivalent combination of training and experience and SHRM Senior Certified Professional (SHRM-SCP) certification, or ability to obtain it within first year of employment.
Preferred: Juris Doctorate or Master’s degree in human resource management or related field; Certified Court Manager (CCM) from the National Center for State Courts and/or the Ohio Supreme Court Judicial College; Knowledge of courts and/or experience working in a court environment is a plus.
Physical Demands and Work Environment
The physical demands described here represent those an employee must meet to perform the essential functions of this job. The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position requires working in a normal Court environment with no unusual demands or exposure to hazardous situations. Frequent contact occurs with Judges and employees of Common Pleas Court, other elected and appointed court and governmental officials, representatives of law enforcement and other criminal justice partners, attorneys and the general public.
The normal hours of operation are from 8:30 AM to 4:30 PM, Monday through Friday. This position will require some work beyond normal hours, including evenings and weekends. Some travel within or outside the State may be required.
Proof of education and employment references will be required before final interview. Current Court policy requires all employees to be fully vaccinated against the COVID-19 coronavirus as a condition of employment. The Cuyahoga County Court of Common Pleas requires submission to a criminal history background check and drug testing for employment. Applicants must submit a letter of interest and a resume by 4:30 P.M. on Friday, March 31, 2023, to:
Cuyahoga County Common Pleas Court
Gregory Popovich, Court Administrator
1200 Ontario Street
Justice Center 11th Floor
Cleveland, Ohio 44113
Click here to download a .pdf of the job description.
All applicants will receive notification of their application status. No phone calls or e-mails please. Reasonable accommodation may be available to qualified employees and applicants; please contact the Director of Human Resources for Cuyahoga County Common Pleas Court at 216-443-8562.
Equal Opportunity Employer
Smoke-free and Drug-free Workplace
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