Jury Bailiff Director
This is an unclassified position that serves at the pleasure of the Court. The Jury Bailiff Director provides coordination of all aspects of juror usage in the Court and summoning potential jurors in compliance with statutory requirements. This position reports to the Deputy Court Administrator. Regular meetings are held with the Deputy Court Administrator to discuss issues related to the summons and usage of jurors. This position provides direct supervision of subordinates and periodically interacts with two part-time Jury Commissioners. The Director’s responsibilities also include determining the most effective manner to respond to inquiries from prospective jurors. The Director must follow statutory requirements during the selection of prospective jurors. The position is responsible for quality control measures designed to avoid errors that may occur in the failure to monitor the need for prospective jurors and/or response rates, or entering data in the computer, resulting in inaccurate juror information, and responding to prospective juror questions. Insufficient or excessive numbers of jurors may cause delay in jury trials or inconvenience to jurors. Current Court policy requires all employees to be fully vaccinated against the COVID-19 coronavirus as a condition of employment.
$65,104.00 - $68,432.00
Essential Duties and Responsibilities
Include the following:
- Supervising and coordinating the assignment of jurors to courtrooms; planning work of subordinates on a daily basis and rearranging schedules to respond to problems and meet deadlines;
- Responding quickly and professionally to requests from Judges and court personnel;
- Providing information to Court Administration to formulate the Court’s budget and any other data regarding the use and summoning of jurors;
- Submitting accurate electronic data to the County Fiscal Office for preparation and mailing of juror payments;
- Ensuring that acceptable standards of departmental work are maintained and ensuring that the highest standards of customer service and public relations are provided to potential and serving jurors;
- Providing orientation and training to new jurors; identifying training needs and approving training assignments for subordinates;
- Ensuring staff productivity through review of overall work product (e.g., weekly review of staff accomplishments, conducting annual performance evaluations);
- Performing various personnel functions (e.g., approving vacation or sick leave requests from subordinates);
- Obtaining voter registration and driver’s license list to prepare annual juror list;
- Managing and monitoring requests from potential jurors for exemptions, excuses and postponements from service;
- Participating and monitoring the selection of venires and the responses of potential jurors;
- Monitoring the diversity and inclusivity of the juror pool;
- Entering data into computer (e.g., questionnaire information, postponements, excuses) and maintaining process records for year-end report and to maintain jury pool status and statistics;
- Ensuring juror orientation video and other informational brochures are accurate and updated when necessary;
- Ensuring that the selection and use of jurors conforms to current legal standards;
- Monitoring recent developments in the selection and use of jurors (e.g., periodically researching processes used by other courts, attending jury management conferences, etc.);
- Assisting with the assembling of jurors for orientation and courtroom assignment;
- Promptly responding to questions or concerns from Judges, Bailiffs, and the Court Administrator;
- Completing paper work for dismissed jurors, greeting new jurors and reviewing check-in sheets daily to determine number of jurors present and absent;
- Performing a variety of other related duties as required (e.g., maintaining accurate records of juror attendance as well as the jury payroll).
The above statements describe the general nature and level of work performed by individuals assigned to this classification. They are not an exhaustive list of all duties. Other duties may be assigned.
Knowledge, Qualifications, Skills, and Abilities
To perform this job successfully, an individual must demonstrate the following:
- Excellent interpersonal skills and ability to communicate effectively, both orally and in writing, with staff, judges, other Court employees, and the public;
- Ability to communicate effectively with persons who are reluctant to perform jury service;
- Excellent organizational skills; ability to organize work, set priorities and determine necessary resource requirements; ability to determine sequence of activities to achieve goals and objectives;
- Ability to learn the juror assignment system and follow specific established procedures;
- Extensive knowledge of the scheduling system used in criminal and civil court;
- Knowledge of jury selection process to comply with statutory requirements;
- Proficiency in typing, data entry skills and Microsoft Office applications; ability to learn and work with any custom software utilized by the Court and/or Jury Department;
- Ability to supervise and manage employees of diverse backgrounds and skill levels;
- Ability to manage a large volume of work;
- Attention to detail and accuracy and the ability to understand and follow instructions;
- Ability to prioritize work assignments, meet tight deadlines and work independently, often with limited supervision;
- Ability to be flexible and adapt to change with minimal notice;
- Effective time management, reliability and punctuality;
- Ability to work collaboratively in a team environment;
- Ability to maintain sensitive and confidential information;
- Professional appearance and demeanor at all times.
Education and Experience
Required: High school diploma and five (5) years of relevant work experience or an equivalent combination of experience and education.
Physical Demands and Work Environment
The physical demands described here represent those an employee must meet to perform the essential functions of this job. The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position requires working in a normal Court environment with no unusual demands or exposure to hazardous situations. Frequent contact is made with jurors to discuss jury duty or respond to questions. Frequent contact is made with jurors, Judges, Bailiffs, and the Deputy Court Administrator to answer questions, obtain information and provide requested services. Frequent contact is also made with the public (e.g., prospective jurors) when responding to their questions. The Co-Director resolves problems/conflicts for prospective jurors (e.g., postponing jury service to accommodate schedules).
The normal hours of operation are from 8:30 AM to 4:30 PM, Monday through Friday. This position may require work beyond normal Court hours and possible weekends (e.g., 7:30 AM start days with co-workers for jury orientation days, waiting after-hours for jurors to deliberate, chaperoning sequestered jurors for overnight hotel stays).
Proof of education and employment references will be required before final interview. Current Court policy requires all employees to be fully vaccinated against the COVID-19 coronavirus as a condition of employment. The Cuyahoga County Court of Common Pleas requires submission to a criminal history background check and drug testing for employment. Applicants must submit a letter of interest and a resume by 4:30 P.M. on Friday, September 30, 2022, to:
Cuyahoga County Common Pleas Court
Gregory Popovich, Court Administrator
1200 Ontario Street
Justice Center 11th Floor
Cleveland, Ohio 44113
Click here to download a .pdf of this job description.
The Cuyahoga County Court of Common Pleas requires submission to a criminal history background check and drug testing
prior to employment.
All applicants will receive notification of their application status. No phone calls or e-mails please. Reasonable accommodation is available to all employees and applicants. If you have a disability that needs accommodation, please contact the Director of Human Resources for Cuyahoga County Common Pleas Court at 216-443-8560.