Coordinator – Pro Bono Civil Legal Assistance Program
This is an unclassified position that serves at the pleasure of the Court. This position is dedicated to the Common Pleas Court Specialized Docket and Specialty Court criminal dockets and works primarily with the Recovery Court judge. The Court has established a program to recruit and implement a team of pro bono attorneys to assist defendants in one of the above dockets in the criminal justice system (“clients”) with myriad civil legal issues that fall outside the scope of representation provided by clients’ criminal legal counsel. The program identifies and addresses the issues that impact clients’ lives, thereby increasing the likelihood of reduced recidivism and improvement of their overall quality of life. This Coordinator position is responsible for recruiting, referring and matching clients and the team of pro bono attorneys to accomplish the program’s goals.
Essential Duties and Responsibilities
- Collaborating with the Recovery Court judge to maintain and coordinate a pro bono attorney recruitment program throughout the Cuyahoga County legal community via outreach to various legal organizations while adhering to all appropriate legal and ethical standards;
- Maintaining and managing an introductory training program to (a) attorneys interested in providing pro bono services in accordance with program protocols; and (b) Specialized Docket and Specialty Court treatment teams;
- Maintaining and administering protocols to link attorneys with criminal defendant clients identified by the various treatment teams as potential beneficiaries of civil-related legal advice;
- Maintaining and coordinating the client-referral process with the Specialized Docket and Specialty Court judges and treatment team;
- Maintaining and evaluating program goals, measures and outcomes; preparing deliverables for grant administrators and/or Court Administration;
- Maintaining data collection protocol from all stakeholders to track pertinent information (e.g. referrals, types of civil matters handled, hours of pro bono legal services provided0, designing spreadsheets and forms, coordinating data collection and entry, summarizing data;
- Meeting with prospective clients at drug treatment facilities, sober living homes, and community correctional facilities;
- Producing periodic reports outlining project progress, programmatic impact, including assessment of client satisfaction, and outcomes utilizing project data when necessary to grant administrators and/or Court Administration;
- Ensuring compliance with program objectives; providing recommendations to Specialized Docket and Specialty Court personnel and pro bono attorneys.
The above statements describe the general nature and level of work performed by individuals assigned to this classification. They are not an exhaustive list of all duties. Other duties may be assigned.
Knowledge, Qualifications, Skills, and Abilities
To perform this job successfully, an individual must demonstrate the following:
- Excellent interpersonal skills and ability to communicate effectively, both orally and in writing, with Judges, staff, Court employees, attorneys, litigants, and the public;
- Ability to maintain sensitive and confidential information and the highest ethical standards;
- Significant experience in data collection and collation, outcomes evaluation;
- Superior organizational and management skills;
- Substantial knowledge of Specialized Docket, Specialty Court and criminal population needs;
- Ability to work independently with minimal supervision and organize and prioritize duties;
- Ability to work collaboratively, constructively and positively in a team environment; ability to build constructive working relationships to meet mutual goals and objectives;
- Ability to work effectively and in a professional manner when under stress and confronted with severe time constraints;
- General understanding of Court operations and processes;
- Effective time management, reliability and punctuality;
- Proficient in the use of Microsoft Office, particularly Excel, and statistical software applications;
- Professional appearance and demeanor at all times.
Education and Experience
Required: Bachelor’s degree from an accredited college or university. Preferred: Juris Doctorate or Master’s level degree in: Criminal Justice Administration, Business, Public or Non-Profit Administration, or related field(s), experience in statistical/data collection and analysis; managerial or administrative experience.
Physical Demands and Work Environment
The physical demands described here represent those an employee must meet to successfully perform the essential functions of this job. The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position requires working in a normal Court environment with no unusual demands or exposure to hazardous situations. Frequent contact occurs with judges, Specialized Docket and Specialty Court team members and other employees of Common Pleas Court, attorneys, criminal defendants and the general public.
The normal hours of operation are from 8:30 AM to 4:30 PM, Monday through Friday. This position may require some work beyond normal hours, including evenings and weekends to accommodate the Specialized Docket and Specialty Court dockets. Some travel within and outside the State of Ohio may be required.
This is a grant-funded position. If grant monies are reduced or eliminated, this position could be terminated. Proof of education, employment and references will be required before final interview. The Cuyahoga County Court of Common Pleas requires submission to a criminal history background check and drug testing prior to employment. Valid Ohio Driver’s License is required. Applicants must submit a letter of interest and resume by 4:30 p.m. on Friday, February 28, 2020, to:
Cuyahoga County Common Pleas Court
Gregory Popovich, Court Administrator
1200 Ontario Street
Justice Center 11th Floor
Cleveland, Ohio 44113
To download a .pdf of this job description, CLICK HERE.
This is a grant-funded position. If grant monies are reduced or eliminated, this position could be terminated. Proof of education, employment and references will be required before final interview. The Cuyahoga County Court of Common Pleas requires submission to a criminal history background check and drug testing prior to employment. Valid Ohio Driver’s License is required.
All applicants will receive notification of their application status. No phone calls or e-mails please. Reasonable accommodation
is available to all employees and applicants. If you have a disability that needs accommodation, please contact the Director of
Human Resources for Cuyahoga County Common Pleas Court at 216-443-8560.