Deputy Chief Probation Officer
This is an unclassified position held at the pleasure of the Court. This position assists the Chief Probation Officer in accomplishing the Department's goals and objectives and provides leadership to all employees of the Probation Department. This position works with the Chief Probation Officer, other members of the management team, staff and other key persons in order to ensure that high quality administrative services are provided to the Court, its employees and the public. This position is responsible for making most daily operating decisions in the Probation Department in collaboration with other management members and with the approval of the Chief Probation Officer (e.g., assignment of personnel, development of programs). This position works with the Court and the Chief Probation Officer in the development of policy, budgetary and some personnel decisions. Regular meetings are held with Court Administration to discuss priorities, problems, and exchange information. The Deputy Chief Probation Officer works closely with the Chief Probation Officer and other members of the management team and meets regularly with subordinate supervisors in making recommendations to the Court when appropriate. The Deputy Chief Probation Officer is responsible for making decisions that may impact personnel, policies and/or procedures.
$89,960.00 - $94,224.00 (Commensurate with Experience)
Essential Duties and Responsibilities
Include the following:
1. Planning, directing and supervising the Department's activities through collaboration with other members of the management team and with the assistance of subordinate supervisors (e.g., planning auditing schedules on a long-range cycle, rearranging work schedules to meet changes in referrals from the Court on a daily basis);
2. Assisting the Chief Probation Officer in making changes in workflow and/or procedures when appropriate;
3. Providing input to Chief Probation Officer and Court Administrator on requested budget expenditures (e.g., staffing, equipment, printing). Meeting with Chief Probation Officer and supervisors to determine budgetary needs and developing written justification for same;
4. Providing guidance, advice and instruction in response to subordinates’ questions. Assist in the development of guidelines and procedures to accomplish departmental goals. Ensuring complete understanding of policies, procedures and guidelines by subordinate staff through regular communication and by meeting with them to explain and discuss issues and identify necessary training needs;
5. Ensuring that standards set by the Court, Chief Probation Officer, funding sources and other auditing bodies are understood and adhered to by subordinates (e.g., through formal acknowledgement of Court Personnel Policies and Procedures Manual, Probation Department policies, procedures and practices and other audit related reports and guidelines and explanation to staff);
6. Monitoring the daily working of areas of responsibility, in addition to program audit compliance and grant compliance;
7. Performing an overall review of work completed by subordinate supervisors and a detailed review of officers' work;
8. Providing input on training needs (e.g., assisting with training sessions for new staff, coordinating in-service training, evaluating effectiveness of training);
9. Assisting with the on-going transition into programming that employs effective evidence-based practices (EBP) in daily operations, including staff training and development issues, communication, quality assurance measurements and thorough evaluation of implementation status;
10. Assisting and/or participating with counseling and disciplining staff when appropriate (e.g., attending pre-disciplinary hearings, investigating charges against employees from the public); ensuring conformity to established policies (e.g., advising subordinate supervisors on proper procedures);
11. Appraising performance and ensuring that subordinates are productive through review of work and discussion of annual formal performance evaluations; assisting subordinates with establishment and achievement of performance and professional goals;
12. Performing various personnel functions (e.g., interviewing and making recommendations on new candidates for hire,
approving vacations, leaves of absence and educational leaves, investigating recommendations on new candidates
for hire to effect a complete application process), and representing the Court in union negotiations and other union
13. Acting as liaison with outside agencies (e.g., monitoring billing and referrals for Community Work Service);
14. Representing the Court and/or Probation Department at state-wide committees, community boards (e.g., Ohio Victims'
Assistance Board), meetings with criminal justice partners and public forums and programs;
15. Performing a variety of other related duties as required (e.g., providing technical assistance to judges, maintaining
records for Equal Employment Opportunity guidelines).
The above statements describe the general nature and level of work performed by individuals assigned to this classification. They are
not an exhaustive list of all duties. Other duties may be assigned.
Knowledge, Qualifications, Skills, and Abilities
To perform this job successfully, an individual must demonstrate the following:
1. Excellent interpersonal skills and the ability to communicate effectively, both orally and in writing, with Judges, staff, other
Court employees, attorneys, outside agencies and the public;
2. Substantive knowledge of Ohio criminal law and the criminal justice system, community corrections law and policies, and
Court and Probation Department policies and procedures;
3. Substantive understanding of the principles and practices of evidence-based practices and national standards related to the
community corrections environment;
4. Extensive knowledge of probation, pre-trial services and court systems;
5. Exceptional administrative, leadership and motivational skills and knowledge of organizational behavior and team-building
techniques in order to effectively direct and manage subordinate staff;
6. Ability to effectively manage interactions with Judges, Probation Department staff, other Court personnel, and the public to
improve operations or resolve common problems;
7. Ability to work collaboratively and to make recommendations and decisions in order to meet Court and/ or Probation
Department objectives (e.g., analyzing problems and identifying acceptable solutions, obtaining funding);
8. Ability to delegate responsibility to subordinate supervisors and motivate Probation Department staff to complete work in a
timely fashion while maintaining quality standards;
9. Ability to communicate effectively to keep the Court and subordinates informed, resolve conflicts, and develop long and short
term corrective action plans when necessary;
10. Thorough understanding of the principles of human behavior pertaining to community control;
11. Ability to assess, de-escalate and appropriately respond to unpredictable and potentially volatile and high-risk situations;
12. Ability to work collaboratively in a team environment;
13. Ability to maintain sensitive and confidential information;
14. Professional appearance and demeanor at all times.
Education and Experience
Required: Bachelor’s Degree in Criminal Justice Administration or related discipline with a minimum of five (5) years of relevant
supervisory work experience, or any relevant equivalent combination of training and experience.
Preferred: Master’s or professional degree (e.g., law, public administration, MBA, social work, counseling or psychology), and direct
staff supervision within a community corrections environment, with increasing supervision responsibilities.
Physical Demands and Work Environment
The physical demands described here represent those an employee must meet to perform the essential functions of this job. The work
environment characteristics described here represent those an employee encounters while performing the essential functions of this
job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position involves working both in a normal Court and office environment, generally with no unusual demands or exposure to
hazardous situations. However, this position may occasionally have contact with clients who may be uncooperative and/or disruptive
and potentially violent, requiring the ability to assess, de-escalate and appropriately respond to unpredictable and potentially volatile
and high risk situations. However, security is on the premises. Frequent contact occurs with Judges, defendants, defendants’ families,
co-workers, other court personnel and other agencies.
The normal hours of operation are from 8:30 AM to 4:30 PM, Monday through Friday. This position requires work beyond normal
hours, including evenings and weekends. This position requires some job-related travel within and outside the State of Ohio.
Qualified applicants may be required to provide writing samples. Proof of education and employment references will be required before
final interview. Valid Ohio Driver’s License required. The Cuyahoga County Court of Common Pleas requires submission to a criminal
history background check and drug testing for employment. Applicants must submit a letter of interest and a resume by 4:30 PM on
Friday, March 20, 2020, to:
Cuyahoga County Common Pleas Court
Gregory Popovich, Court Administrator
1200 Ontario Street
Justice Center 11th Floor
Cleveland, Ohio 44113
To download a .pdf of this job description, click here.
The Cuyahoga County Court of Common Pleas requires submission to a criminal history background check and drug testing
prior to employment.
All applicants will receive notification of their application status. No phone calls or e-mails please. Reasonable accommodation is available to all employees and applicants. If you have a disability that needs accommodation, please contact the Director of Human Resources for Cuyahoga County Common Pleas Court at 216-443-8560.